Government Tenders In Kenya 2021: How To Apply, Requirements & More

Government Tenders In Kenya 2021… Are you looking for a way to win or apply for Government Tenders In Kenya 2021? If yes, then this informative article is for you. You will be given detailed information about Government Tenders In Kenya 2021 and How To Apply.

Government tenders in Kenya are open for any running and legally registered business entity, whether based within the country or internationally. These lucky companies mostly supply the government with goods and services.

Unfortunately, a majority of businesspeople have been discouraged by the idea of “tenderpreneurehsip.” This simply refers to the notion that only those with the ‘”right connections’” end up as successful applicants.

Furthermore, a section of the fortunate who win government tenders also ends up bankrupt after supplying non-paying agencies. But with the knowledge of how the open tendering process in Kenya works, you are in a position to win.

What Are Tenders?

Before learning how to apply for government tenders in Kenya and how to win government tenders, it is important to know what it entails.

Government agencies or authorities usually require to be supplied with essential commodities and services in the value of billions. The needs may include public awareness, office furniture, cleaning services, maintenance, or project management. Any person who is able and willing to supply any advertised items first has to be assessed on their compliance with the statutory conditions.

Failure to do this would mean that your company is disqualified at the initial stage. Therefore, you have to research extensively and provide clear and concise answers to the different evaluation criteria.

How To Apply For A Tender In Kenya

Most people ask, how do you qualify for government tenders? Well, the applicant will also be evaluated against a non-cost assessment strategy involving these areas:

• Your company’s technical merit
• Your entity’s ability to meet requirements like technical and administration proficiency, financial sustainability, and the appropriate expertise.
• Your experience, skills, and the available critical talent
• Quality assurance requirements
• Hazards or risks related to the company.

The country’s public administration carries out more sophisticated accountability checks compared to private firms. As a government supplier, your entity enjoys accreditation that would aid your next tender application or attracting more clients. This means that you have to fulfill every requirement to enjoy the great opportunity.

Requirements To Fulfill

People also ask these common questions, How do you win tenders? Can one apply for a tender using a business name?

The process may seem tedious, but winning a contract with the government can be achieved with the right preparation, resources, and paperwork in place. To position yourself to win these great opportunities, here is what you need to apply for tenders:

• Ensure that your entity is registered in the relevant business category. Are you a sole proprietor? Did you begin the company as partners? Is it a limited company?
• Find a Kenya Revenue Authority PIN as well as the tax compliance certificate for your business.
• Arm yourself with any requisite certification given to you by any professional body or authority. Those with physical disabilities, for instance, may apply to the National Council for Persons with Disability for the relevant certification.
• If you are seeking for tenders in Kenya for youth, the proprietors or directors should feature 70 percent of youths.
• A CR12 Form as proof of who the most company shareholders are.

Once you are certain to fulfill all these, you can proceed to register on the Government Procurement Portal. Alternatively, you may complete the registration process at your country headquarters.

Tender Pre-Qualification

With your documentation in place, alongside the AGPO certificate (Access to Government Procurement Opportunities), you will be ready for pre-qualification registration. At the pre-qualification stage, you will register your enterprise for supplying commodities, talent, services, or consultation. This, of course, will be sent to the specific agency that has sent out their Notice for Pre-Qualification.

If you succeed at this phase and your business is shortlisted, you will have completed half the journey. It is only those companies that have successfully passed this stage that can bid directly for tenders within their fields.

Paperwork

You can access tender notices from whichever part of the country. They are usually in the daily newspapers as well as on the Treasury site. Any qualified bidder is entitled to a grace period for purchasing or downloading their tender document.

Later on after tender opening, bids that are in compliance with the suitability standards within the notice will be evaluated. Subsequent to an exhaustive evaluation, the most appropriate company will get the tender.

If you are not a fan of reading, then chances are you will find the entire process exhaustive. Tender papers usually reach hundreds of pages, and you may have to deal with mounds of paperwork.

To fill out the document with ease, ensure that you concentrate and keep your mind completely at peace. You also need to be meticulous because failing to attach even one supporting document may lead to disqualification.

Quotations

You may successfully pass the first elimination, but also crucial is your financial proposal. This is what determines whether the resources and skill invested in the project are worth the dime. To get an edge, you must make your proposal the most competitive. But stating the lowest prices is not always a guarantee.

The procurement committee of the agency will make comparisons between what you quoted and the current market rates, while also considering your specifications and quantities. Thus, you may win even if you state a higher cost, yet better specs. Thus, ensure that you stay within quotations that offer the most value for money.

Following Through Your Suppliers

The journey does not end once you have won a bid, you still need to deliver and execute. Since all your activities will be based on a tight schedule, you will need to work with a great team through the contract. The suppliers you choose will either aid your success or disappoint you, so you need to be careful when making your selections.

To be sure, you can offer opportunities to individuals that allow you to push for top professionalism or value. Furthermore, they should deliver even under pressure, and hold the best reputation, expertise, and manpower.

Tips On How To Win Government Tenders In Kenya

Here are the primary tips to beat the high competition for these opportunities:

• Read all the issued documents carefully
• Fill out the entire bid document
• Maintain honesty
• Stay within the proper price range
• Follow up in case you lose your bid and find out what made you miss the opportunity
• Deliver the best quality and maintain your reputation if you win.

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